VETERANS IN REAL ESTATE SUMMIT 2025

SPONSOR & EXHIBITOR AGREEMENT This Sponsor & Exhibitor Agreement (the “Agreement”) is entered into as of the date of last signature below (the “Effective Date”) by and between VC Management Group, LLC d/b/a Veterans in Real Estate with its principal office at 5900 Balcones Dr, Suite 16887, Austin, Texas 78731 (the “Organizer”), and the sponsor named in the accompanying online form (the “Sponsor”).

1. Definitions

Event – The 4th Annual Veterans in Real Estate (VIRE) Summit scheduled for September 12–13, 2025 at the Courtyard Marriot in Fort Worth at Alliance, including its tradeshow/expo area. Exhibit Space – The booth or table‑top area allocated by Organizer to Sponsor under this Agreement. Fees – All sums due for the sponsorship package.

2. Sponsorship Package & Deliverables

Organizer will provide Sponsor the benefits corresponding to the sponsorship level purchased in the online order form (e.g., logo placement, program mentions, attendee list access, speaking slots). Specific deliverables are detailed in Schedule A (attached or provided electronically).

3. Assignment & Use of Exhibit Space

Priority & Allocation – Premium locations are first allocated to Major Sponsors; all other Exhibit Space is assigned on a paid‑in‑full, first‑confirmed basis. Organizer may re‑locate Exhibit Space for legitimate operational reasons upon reasonable written notice. Permitted Activities – Sponsor shall conduct business only within its Exhibit Space and shall not assign, share, or sublicense any portion without Organizer’s prior written consent. Display Limits – No display may exceed eight (8) feet in height or extend beyond the boundaries of the Exhibit Space. Excessive noise, flashing lights, or other nuisances, as determined by Organizer, are prohibited.

4. Fees & Payment Terms

Payment Due – Full Fees are due upon execution of this Agreement via credit card or ACH through Organizer’s online portal, or by check received within ten (10) days of invoice.Taxes – Fees are exclusive of applicable taxes, which Sponsor agrees to pay or reimburse. Non‑Transferable – Receipt of payment does not obligate Organizer to accept this Agreement. Organizer may return payments if it declines a Sponsor in its sole discretion.

5. Cancellations & Refunds

By Sponsor – Written notice of cancellation received ≥ 60 days before the Event (on or before July 14, 2025) entitles Sponsor to a refund of Fees minus a US $175 administrative charge. No refunds will be issued for cancellations received after that date. By Organizer / Force Majeure – If the Event is canceled or materially altered due to circumstances beyond Organizer’s reasonable control (e.g., acts of God, government restrictions, pandemic, venue unavailability), Organizer’s liability is limited to a refund of Fees actually paid.

6. Attendance Disclaimer

Organizer makes no representations or warranties regarding minimum attendance, lead volume, or return on investment. Sponsor assumes all risk associated with attendance variability.

7. Exhibitor Services & Logistics

Sponsor shall supply its own table covering. Installation must be completed by 8:00 a.m. CST on September 12, 2025; dismantle may not begin before 4:00 p.m. CST on September 13, 2025. Detailed move‑in/out windows and approved carriers are defined in the Exhibitor Kit. Shipments sent directly to the venue without adherence to instructions may be refused.

8. Compliance & Conduct

Sponsor agrees to comply with all applicable federal, state, and local laws, venue rules, and Event policies, including fire, safety, and health regulations. No outside food or beverage may be distributed. Firearms and combustible décor are strictly prohibited.

9. Insurance & Indemnification

Event Coverage – Organizer will maintain a commercial general liability policy for the Event with limits customary for conferences of similar size. Sponsor acknowledges that Organizer’s policy does not cover loss or damage to Sponsor’s own property or personnel. Sponsor Insurance (Optional) – Sponsor is strongly encouraged, but not required, to maintain its own property and liability insurance. Failure to do so shall not limit Sponsor’s obligations under Section 9.3.Indemnification – Sponsor shall defend, indemnify, and hold harmless Organizer, its affiliates, and their respective officers, directors, employees, and agents from any third‑party claims, damages, or expenses (including reasonable attorneys’ fees) arising out of Sponsor’s (a) negligence or willful misconduct, (b) breach of this Agreement, or (c) violation of law. Limitation of Liability – In no event shall Organizer’s aggregate liability exceed the Fees paid by Sponsor. Organizer shall not be liable for indirect, incidental, special, or consequential damages.

10. Intellectual Property & Marketing Rights

Sponsor grants Organizer a non‑exclusive, royalty‑free license to use Sponsor’s name, logos, and trademarks for Event promotion. Sponsor may not use Organizer’s marks without prior written consent outside the scope of the Event.

11. Governing Law & Dispute Resolution

This Agreement is governed by and construed in accordance with the laws of the State of Texas, excluding its conflict‑of‑laws rules. The parties consent to the exclusive jurisdiction of the state and federal courts located in Travis County, Texas for any dispute arising hereunder.

12. Miscellaneous

Entire Agreement – This Agreement (including Schedule A and the Exhibitor Kit) constitutes the entire understanding between the parties and supersedes all prior discussions. Amendments – No amendment is binding unless in writing and signed (including e‑signature) by both parties. Assignment – Sponsor may not assign this Agreement without Organizer’s prior written consent. Severability – If any provision is held invalid, the remaining provisions shall continue in full force. Electronic Signatures – The parties agree that execution of electronic signature field constitutes a valid and binding signature under the U.S. Electronic Signatures in Global and National Commerce Act (E‑SIGN) and the Texas Uniform Electronic Transactions Act.