This Sponsorship Agreement (the "Agreement") is made and entered into as of the last signature date below (the "Effective Date") by and between VC Management Group, LLC  with an office at 5900 Balcones Dr Suite 16887 Austin, Texas 78731 (“Veterans in Real Estate”) and the sponsor identified below ("Sponsor"). 

ASSIGNMENT OF SPACE: Exhibit booths in optimal locations are first assigned to the major Sponsors of the VC Management Group, LLC (Veterans in Real Estate). Assignment of other booth space will be on a first-paid, first-served basis. Every effort will be made to accommodate requests for booth assignments (near or away from other companies) if the request is submitted when registering for the Expo. The Veterans in Real Estate reserves the right to make such changes to the floor plan of exhibit booths as may be deemed necessary. 

Veterans in Real Estate also reserve the right to grant exclusivity to certain industries. Please confirm yours is available before making a purchase.

One 6 foot table will be provided. Sponsors will provide their own branded or unbranded 6 foot table cloth/skirt to cover the table. 

EXHIBIT FEES AND PAYMENT: Agreements will NOT be processed, or space assigned without the required payments and signature. All agreements must be accompanied by full payment, either via online form or check. Receipt of payment does not obligate Veterans in Real Estate to accept a contract as binding. Veterans in Real Estate retains the option of returning funds.

CANCELLATION: Cancellations of exhibit booth space must be made at least 60 days prior to the event, and directed in writing to: Veterans in Real Estate, 5900 Balcones Dr Suite 4911 Austin, Texas 78731, United States. Refunds, less an administrative fee of $175 per booth, will be made at the discretion of Veterans in Real Estate. In case of fire or any other causes beyond the control of Veterans in Real Estate that prevent the show from taking place, this contract will not be binding.

NO GUARANTEE OF MINIMUM ATTENDANCE: Veterans in Real Estate does not guarantee a minimum number of attendees for the Event. While the Organizer will make reasonable efforts to promote and attract attendees to the Event, the Sponsor acknowledges and agrees that attendance levels can vary and are influenced by numerous factors beyond the Organizer's control. The Sponsor assumes all risks associated with the potential variance in attendance and agrees that the Organizer shall not be held liable for any perceived or actual shortfall in the number of attendees.

EXHIBITS: All booths will include (2) side chairs, and a one-line identification sign. Exhibitors who are unable to check in by 8:00 a.m. CST are asked to give advance written notice to Show Management of their situation and/ or unavoidable delay, or risk their booth space being relocated to a space where their vacancy is less visible to Veterans in Real Estate participants.

Dismantling of exhibit booths MAY NOT begin before 4:00 p.m., and the area must be completely cleared by 4:45 p.m. that same day. Exhibitors who do not abide by this policy are subject to being disallowed to return to the Veterans in Real Estate. Exact times are subject to change upon written notice by Veterans in Real Estate.

Please note: Do not ship exhibits or exhibit materials directly to the Convention Center, as shipments may not be accepted and could be lost entirely. Shipping instructions and storage fees will be included in the Exhibitor Kit.

EXHIBITOR REGISTRATION: Participation in the Tradeshow/Summit for up to two (2) representatives is included with each exhibit booth unless otherwise advertised/agreed to in writing.

USE OF SPACE: Exhibitors shall not assign, share or sublet any space without written consent of Veterans in Real Estate. All Exhibitors and displays must remain within the confines of their own exhibit space. Care must be taken that no display extends more than 8' above the floor, or obstruct the view/affect the display of other Exhibitors. Noticeable noise produced from operation of any equipment or apparatus is not permitted.

FOOD & BEVERAGE POLICY: No outside food or beverage may be served from an exhibit booth or anywhere in the trade show.

LIABILITY: Veterans in Real Estate will not be held responsible for the safety of Exhibitor's property from theft, fire, damages, accident or other causes. Exhibitor agrees to protect, save and hold Veterans in Real Estate and all agents, contractors, and employees thereof (hereafter collectively called "indemnities") forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the Exhibitor or those operating under the Exhibitor. Further, Exhibitor shall at all times protect, indemnify, save and hold harmless the indemnities against and from any and all losses, costs (including attorney's fees), damages, liability or expense arising from or out of or by reason of any accident of bodily injury or other occurrence to any person or persons, including the Exhibitor, its agents, employees and business invitee which arises from or out of or by reason of said Exhibitor's occupancy and use of the Tradeshow premises or a part thereof.

SAFETY REGULATIONS: Exhibitors must adhere to all municipal and state laws, rules and regulations. No combustible decorations may be used at any time. All drapes, table coverings and other materials must comply with fire department regulations. Firearms are strictly forbidden.

SECURITY: The Veterans in Real Estate is not responsible for any lost, damaged or stolen exhibit materials. Please take the necessary precautions each day for safeguarding your exhibit materials. Veterans in Real Estate recommends removing valuable materials when not at your booth.

FAILURE TO OCCUPY SPACE: Space not occupied by the close of the exhibit installation period as specified in these rules and regulations will be forfeited by the Exhibitor. This space may be resold, reassigned or used by the Tradeshow Manager.

OUTSIDE ACTIVITIES: The Exhibitor shall not foster or conduct outside activities which would take qualified attendees from official Veterans in Real Estate functions and/or Tradeshow during scheduled hours. Use of meeting facilities or Veterans in Real Estate contracted hotels by Exhibitors or companies or sales or business meetings during Veterans in Real Estate dates must be approved in advance by Veterans in Real Estate. Hospitality suites shall not be open during Veterans in Real Estate hours.

Any violation by the Exhibitor of the Tradeshow Rules and Regulations herein may, in Veterans in Real Estate's sole determination, constitute a breach of the Agreement resulting in termination, forfeiture of any monies paid on account, and removal from the event.

SHOW CANCELLATION: If the Veterans in Real Estate is canceled due to circumstances beyond the control of VC Management Group, LLC, it shall not be held liable for any expenses incurred by the Exhibitor beyond the rental cost of the booth space.

SELECTION OF EXHIBITORS: Only firms and companies whose services and products are appropriately related to the purpose of the Veterans in Real Estate shall be permitted to exhibit. VC Management Group, LLC reserves the right to decline or prohibit any exhibit which, in its sole judgment is inappropriate, this reservation being all inclusive as to person, things, printed matter, products and conduct.

Please send your file electronically via email: [email protected]

We accept the following:

• Documents made on a Windows PC using Adobe InDesign, Adobe Illustrator or Adobe Photoshop• Color images saved as CMYK• All images saved at 300dpi• PDF files need to have fonts embedded & saved as CMYK - 300dpiTwo-Page Spread 16.75 x 10.5Full Page 8.375 x 10.5 + Bleed1/2 Page (Horizontal) 8 x 4.751/2Page (Vertical) 3.75 x 10.5

AD DIMENSIONS:

Final Magazine trim size 8.375 x 10.5 For bleed add .125 to outsideNote: Bleeds only available for full page ads We are not responsible for inaccuracies in color if no proof is provided. 

We use the following programs: InDesign, Illustrator, Photoshop. Advertising material not meeting the specifications outlined above and requiring additional prep work will be billed for the work performed. 

Send final ad copy to: 

[email protected]. When sending your ad material, include your company name in the file name for easy identification on our end. Email [email protected] if your file is too large for email. 

If you would like our marketing team to assist you with your ad design, the following options are available: Two-Page Spread: $300 – Full Page: $250 – Half Page: $150

Please email [email protected] to begin your request

For more information contact: (682) 223-4295 / [email protected]